For hospice intake teams and community marketers
Is this referral ready for hospice?
Take a photo of the hospital notes. In a couple of minutes, Ready for Hospice tells you if the patient is eligible as is, or exactly what to ask to find out.
Built on Medicare's hospice guidelines (Palmetto GBA). Decision support: your physician still certifies.
May qualify under the dementia guidelines, but the notes don't show FAST stage 7 yet.
On a typical day, how many words does he say?
Can he walk at all now, with or without help?
The familyIf he gets pneumonia again, would you want him back in the hospital?
Sample result · fictional patient
One job, done well
No new system to learn. Snap the notes, read the answer, make the call.
Snap or upload
Take photos of the referral's notes on your phone, one per page, or upload the PDF packet. Pasting text works too.
Checked against Medicare
The notes are read against the Medicare hospice guidelines (LCDs) for the patient's likely hospice diagnosis, criterion by criterion.
Eligible, or what to ask
You see "Eligible as is", or the questions to ask the referral source, the family or the physician to find out.
Everything intake needs, on one screen
Print it, or hand it to the admission nurse.
- The answer up front: eligible as is, not yet, or not eligible now, in a sentence a marketer can repeat.
- Questions to ask, grouped by who to ask, each with the gap it closes.
- The likely hospice diagnosis and its ICD-10 code, with coding cautions.
- Each Medicare criterion marked met, not met or unknown, with where it was found in the notes.
- Red flags an auditor would question, like copied-forward notes or a patient choosing rehab.
- What to document, split by physician, admission nurse, marketer and front desk.
- A team dashboard: every referral tracked to admit or decline, monthly usage, and an email to your physicians when a review is ready.
Honest questions, not leading ones
Most referrals that miss on paper are missing documentation, not eligibility. Ready for Hospice helps your team find out what's true, and keeps you on the right side of an audit.
Every question is open and factual. It never suggests the answer that would qualify the patient.
Patient records stay protected
Built for protected health information from day one.
Under a BAA
We sign a business associate agreement with your hospice. Records are reviewed by AI running inside our Amazon Web Services account, which is covered by Amazon's BAA.
Only the review is kept
Notes and photos are used for the review and never saved. The review is saved, encrypted, for 12 months so your team can follow the referral, then deleted. Nothing is stored on the phone.
Your team only
Every person signs in with their own account. No ads, no tracking, and we never sell information.
Use it like an app
Ready for Hospice runs in your phone's browser. Add it to your home screen and it opens full-screen, with its own icon.
iPhone
- Open Ready for Hospice in Safari.
- Tap the Share button.
- Tap Add to Home Screen.
Android
- Open Ready for Hospice in Chrome.
- Tap the ⋮ menu.
- Tap Install app.
App Store and Google Play
Coming soon. Your account will work in the store apps too.
Simple pricing
Hospices
- Up to 15 patient records a month
- Photos, PDFs or pasted notes
- The full review, with codes, Medicare criteria and questions to ask
- Business associate agreement included
Need more than 15 a month? Talk to us.
Questions
Does Ready for Hospice decide who is eligible?
No. It's decision support for your intake team. The hospice physician decides and certifies terminal illness, in their own words. Patients outside the guidelines can still qualify on an individual basis.
Which Medicare guidelines does it use?
The hospice Local Coverage Determinations from Palmetto GBA, the Medicare contractor for Georgia hospices: heart and lung, dementia, neurological, kidney, liver and adult failure to thrive. Cancer uses another contractor's guidelines for reference. Support for other contractors is coming.
Can it read handwritten notes?
Clear photos of printed notes work best. Legible handwriting usually works. If something can't be read, the review says what's missing.
How long does a review take?
Usually a minute or two. A full hospital packet can take a few minutes.
Do you keep our patients' records?
The notes and photos you send are used for the review and never saved. The review itself (labelled with the patient's initials and referral date, not their name) is saved, encrypted, for 12 months, so your team can track the referral to admit or decline. Only your hospice's staff can see it. It's deleted automatically after 12 months, or sooner if you delete it.
See it on one of your referrals
We'll walk your team through Ready for Hospice and set up your account.
Contact us